IT Project Governance Guide
Step 1- Project Identification
The first step in the IT Governance process is the identification of those IT Projects across the campus that may have significant impact on the campus in terms of outside funding requirements, technological integration, deployment impact, and project management needs.
A major source of information for this step is the identification of such projects through the annual campus strategic planning process. In addition, some projects may arise on an ad hoc basis in response to emergent needs. It is neither necessary nor practical for all IT Projects to pass through the entire IT Governance Process described in this guide. The intent of the governance process is to apply good judgment and to focus attention and resources only on those projects that truly require it and that have the greatest impact on the campus.
Step 2 – Project Classification
A one to two page “Project Bio” is created by OIT for every project that enters this process step. The Project Bio is compiled through discussions with the Project Sponsor and the Project Manager. The Project Bio is a brief synopsis of the purpose and scope of the intended project. It captures the basic data that is required to classify the project for governance purposes.
Project classification is an integral part of the governance process. The purpose of project classification is threefold:
- Clearly and objectively identify projects that are likely to have a major impact on the campus.
- Enable the IT Governance process to be scaled appropriately to the magnitude and impact of a particular IT project.
- Aid in IT risk management.
Step 3 IT Project Portfolio Management
Project Classes 2-5 are added to the Campus IT Portfolio. The Campus IT Portfolio is a strategic inventory of IT project information maintained by OIT for planning and IT Governance purposes. Although individual projects in the IT Portfolio may be managed by specific divisions, the IT Portfolio provides overall visibility to Executive leadership of the key IT investments the campus is undertaking.
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